Acquisitions Interest Group Meeting Notes - April 20, 2007
Present: Brenda Ballinger, Adams County Public Library; Patty Greco, Xavier University; Vicki Meehan, Clermont County Public Library; Karen Merten, Cincinnati State Community College; Sarah Ray, SWON Libraries; Garrette Smith, Public Library of Cincinnati and Hamilton County; Doug Williams, Campbell County Public Library
Backlog
- What to do when we don’t have a backlog?
- Creating projects?
- Special projects
- Fixing records with missing or incorrect information
- What work flow works best for staff?
- Being caught up
- End of the month activities
- What kind of a backlog did you have in the past?
Centralized Collection Development
- How does this work?
- Budgets and trusting them
- What does this position or department look like?
- Efficiency?
- Involvement of librarians in the collection process?
- Combining Collection Development and Acquisitions
- Discussion of the process at Adams County Public Library
- Collection Development
- Acquisitions
- Weeding
- Closing out
- July – June and June – May schedules
- Accounts Payable
- Planning for what’s coming up
- Baker & Taylor
- Order records to keep track
- Purchase Orders and listing the list price without the discount
- Pre-paying
- Approval Plan Books
- Selectors
- Viewing the money and stats as “their own”
Balancing departmental records
- Records must match across departments
- How to do this?
- Receiving records matches credit memos
- Filing out all the paperwork - done on a monthly and weekly basis
Snafus
- State of Denial – order record was “Bush at War 3”
Buying Used
- Amazon Marketplace
- AV Materials
- Ebay
- Out of print materials
- Sometimes have to sand off labels
- Gently used and “Like New”
- Large Print
Collections
- Cincinnati State is collecting all the Oscar winners
Stolen Materials
- Stealing a/v and reselling them
- IT’S FREE, FOR PETE’S SAKE!
Inventory
- Can be better than expected
- Losses and finding items
- Campbell County found that their inventory process wasn’t as devastating as they expected
- Marking items missing and deleting
- Dealing with holds on these deleted items
Last-minute ordering
- When you have long hold lists
Holds
- Holding items at each branch
- System settings
Harry Potter
- Campbell County and Clermont County are staying open until midnight
- Harry Potter parties
- Library Friends getting involved and selling copies
- Making sure they are delivered on time – and not before!
New materials and gifts
- Deciding what will be added to the collection
- Collection Development or Acquisitions?
- Procedures
- Limiting Donations?
- Sending materials to the Friends
- Accepting gifts – policies on the type of materials?
- Form letters
- Outline policies
- Estimated value
- Free books shelf
Discards
- Donations
- Better World Books
- This group sells books online and donates proceeds to literacy groups
- Dealing with faculty items and discards
- Jesse Stuart Foundation
- This group will pick up your discards as well
Electronic Collections
- Collection Development selections
- Expense per use
- E-Audio Books
- Using consortia to buy these resources
- Recorded books partnered with NetLibrary and OCLC
Topics for next time:
- Serials: How do you handle this in Acquisitions?
- Standing Orders
- Periodicals
- Work Flow
- More links to add to the website
- Issues with vendors – Follow up
- Timing and Vendors
- Wrong Books?
- Are vendors feeling the fiscal year “crunch”?
- ISBN-13
- Any issues with vendors and ordering?
- Content Café – Campbell County
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