Catalogers Interest Group - April 20, 2006 Meeting Notes
Present:
Susan Banoun (University of Cincinnati), Kelly Chambers (BWI),
Rita Doran (Oldham County Public Library), Carol Macmann (BWI),
Sarah Schaff (GCLC), Jean Small (Oldham County Public Library),
Aaron Smith (Clermont County Public Library), Doug Williams
(Campbell County Public Library)
- Discussion of how information packaging is changing and how
we must go with the flow.
- Should we wait to see what others are doing? If so,
will we be behind the curve?
- Discussion of Collaboration
- MARC records for electronic resources, such as EBSCO
and other aggregator databases
- For example: looking at journal titles so that you
can link through the catalog
- Configured a fix through EBSCO so these don't have
to be inputted manually
- Most aggregator databases use the ISSN number for
the paper copy, rather than the electronic version
- Doesn't have a way of regularly monitoring
links
- Interactive link between the print and the
electronic
- Update records by adding 776 link to the print
record
- Don't do this for individual titles where access
may change - only for larger packages and for special
deals
- Try to look at it from the eyes of a user
- Discussion of statistics on electronic usage
- Issues with integrity of statistics?
- Linking to electronic formats in the catalog
- Patrons may only use the most familiar process
(e.g., catalog searches)
- Audiobooks?
- Downloadable audio books
- NetLibrary - Recorded Books
- OCLC owns NetLibrary, and this is how they are
able to keep costs down
- Reference books work well via NetLibrary
- Discussion of usage of NetLibrary
materials
- Digital Rights Management
- Could be the thing that keeps these products
off the market
- Is not compatible with iPods
- Have seen more people interested in using iPods
with E-Audio books than they have seen users
actually using E-Audio books
- Discussion of having a print record with the electronic
copy
- E-Books and MARC records; how can we avoid manually
cataloging these records?
- Take the print record and modifies it for the
electronic records?
- Subscription vs. buying the title?
- What is easier for use?
- How much access do users have?
- Only one person can check it out at a time vs.
buying more "copies" so multiple patrons can
simultaneously check out the title
- Overdrive's model: one user per "copy" and they
charge an upfront fee and a maintenance fee
- NetLibrary: large fee, but you have unlimited users
and access to all titles
- Still the question remains - do they have the
titles you want?
- Most vendors charge a fee up front and then an
ongoing fee to provide access and maintenance
- Some vendors do not charge any upfront fees or
maintenance, but sells title by title
- Smaller libraries could buy title by title
- Will discuss usage of e-books and e-audiobooks at the
next meeting
- Part of the issue is it takes so long to change
MARC
- We can't be as responsive as databases
- Not responsive - MARC doesn't respond to our needs
and thus we have all these different issues with
individual records
- Same data in two places
- OCLC & RLG have spent 3 years trying to blend
FRBR with MARC and neither can come up with a way to do
it well - due to limitations of MARC
- Dublin Core - cataloging based on XML
structure
- Push to move away from MARC? Push to use other
metadata?
- All systems are based on MARC
- Discussion of Metadata standards that will not
be imported into catalog - just point the user to
Wilson, etc.
- Authority Control
- Everything links into standards so everyone would
be using the same authority records
- Standardized English form, French form, German
form, etc.
- Good Side of MARC
- Needs to get on the edge of data-mining so that
your search is like a Google search and you receive
your data
- This encourages making your MARC record 3 or 4
pages
- Trend of putting less in the MARC record
- This will not allow for a Google-type
search
- Public Services - don't understand the need to have
multiple records
- FRBR
- RDA
- Concern that patron sees 3 versions of the book
and will request all 3
- Discussion of GMD
- Sound Recording vs. other formats?
- Basic Serials Cataloguing - Joe Hinger, presenter
- Jean and Rita attended Basic Serials workshop, March
30, 2006
- Workshop is created by the Library of Congress and
presented by cataloguers who are trained by the Library of
Congress
- Needs to be two days, rather than one
- Staff have trouble getting authorized to come for
two days
- Great review, great program
- Integrated Resources Cataloguing - Joe Hinger,
presenter
- Needs to be two days, rather than one
- Great reviews, great programs
- How often should programs like these be offered?
- Think about hosting workshop programs in other areas
farther north and east?
- Other program ideas?
- Advanced Serials Cataloging: what is the need?
- Not much of a need from the publics
- Repeating Basic, Integrated, Electronic within the
next two years?
- Repeating Basic Serials annually and father
north?
- A/V Cataloging Class?
- Having a document that tells you the 007 for a
cassette?
- What you really need in a record?
- Children's Cataloging?
- Carol and Kelly are thinking about offering a
Children's Cataloging workshop for KLA
- Aaron knows a cataloger in Indiana who might be
good - he will contact her
- Need for a Cataloging Track CE
- Sarah and Anne will work on this
- Catalogers would like some meaty courses
- Focus on standardization in cataloging - needs
to learn what really needs to be in that
record
- What do people use? How do patrons really look
something up?
- Graphic Novels Cataloging?
- Carol and Kelly would be willing to present on
this
- Library of Congress Training Modules
- Basic and Advanced Serials Cataloging, Electronic
Resources Cataloging, Integrating Resources C, MARC Format
for Holdings Data
- Discussion of how users use fields
- 007 and 008 field affects limiting
- MORE depends on 008 to be coded properly to identify
resources - layout of the fixed fields causes issues with
matching
- 300 as free text field
- Many libraries are using MARC ordering format while more
vendors are doing things online and MARC order format is
becoming more important
- Most of the smaller libraries may not be using MARC
ordering format
- Discussion of ISBN numbers when importing order
records
- When downloading records, the new records can
change ISBN numbers of existing items on Polaris
- June 1st program:
- Need to introduce everyone, what they do, where they
are, and why they are there
- Jean: take about a half hour and hand out a card
with numbers relating to MARC fields - bring in the
idea of having standardized data
- Jean will make cards
- Jean will talk about fields, subfields, and
indicators
- If you have a hyphenated last name...
- Aaron and Jean will create a database for
participants
- Begin with Doug
- Move to Susan and Carol
- Wrap up - Jean
- Same information?
- Add 10-15 minutes per program:
- Add more info and go a little deeper or explain
terms and go shallower, depending on participants
- Do a meat tray and a veggie tray with rolls and
vegetarian options
- Next Meeting: July 27, 2006 at 1:30 p.m.
- Ideas to Discuss:
- Troubleshooting what things cause the most trouble
in your database when you're indexing - Discuss at July
27th meeting
- How can we make people more knowledgeable when
talking to their vendors?
- How can we help people know what they
want?
- Topic for discussion: Goofy stuff our database
does and why? - Discuss this at July
27th meeting
- What about things we need to standardize and no
vendors have standard?
- Data conversion programs?
- Displays - what should it look like?
- TLC - more customer focused and BWI has had
really good luck with giving them feedback
- Their system doesn't allow any
restrictions, so anyone can go around playing
in your database - III does have this function
- so TLC is putting this into their plans
- Susan will make a list of the normal indexes
that one would have
- Most are index issues
- Aaron will look at UC, Campbell, Clermont, and
Oldham library catalogs and collect screen shots to
discuss these records
- Merriam-Webster Collegiate Dictionary as a
title search
- Also look at screen shots from opening
menu
- Intermediate Cataloging: Nov. 30th @ GCLC
- Aaron is currently working on this program
- Carol Bradsher
- Morning on video and afternoon on sound would be
helpful for Doug
- What do we expect?
- Subject, classification, access points, fixed field
information and what does it mean (008, 007 and how do
we use them?)
- Paraprofessionals and professionals - open to
all
- Understanding what you do
- A/V Cataloging:
- First program in 2007 could be A/V
- Could we do this?
- Should we bring someone in?
- Special Library / Corporate Library
- What are their needs?
- Need to be able to put their records in a
database
- Use their database and communicate with the outside
world
- International Paper - Corporate Library
- Serials and technical reports
- Lots of original cataloging
- Needs a web-based OPAC; has a system that will do
that, but the items are not yet it there
- RASCO and BiblioMondo
- Company members are coming to library for materials
and currently the library is working on making their
materials accessible
- At some point must transfer records from two
systems into one
- At least an Intranet
- Member of OCLC
- Need money and people
- Inconsistency is a huge problem so they are really
starting over
- Processes?
- Introduction to Uniform Titles
- Lynnette Fields - Lewis & Clark Library System -
viewed presentation
- How uniform titles can be used to FRBR-ize a
catalog
- www.redlightgreen.com
- Identify a work when the title proper is different
from how it is commonly known
- Differentiate two things published under identical
title
- Organize bib file
- AACR2R doe not prescribe that uniform titles be
used by all libraries and it all situations - it's up
to the needs of the local catalog
- Can't use it as a basis for FRBR since there
are too many libraries that have simply deleted
them
- Usage will vary and this lack of
standardization costs us when we try to convert
MARC
- Most libraries use uniform titles for sacred
scriptures and anonymous classics
- How well the work is known, how many
manifestations, whether another work with same title
has been identified, whether the main entry is under
title, whether the work was originally in another
language, the extent to which the catalog is used for
research purposes (very important for academics)
- About-ness? When is it no longer a
manifestation of the original?
- Used both to bring things together and to separate
things
- Beethoven's Symphony and music references
- How many versions of Canon in D are there?
- Very important for law schools
- Basis of law and legislation is dependent on
uniform titles
- Treaties
- Translations
- Serials
- Basic Rules of ch. 25
- [uniform title]
- It is LC's practice to omit the brackets
- Don't use with revisions
- 2nd edition may have a different
title and does not need to use a uniform title
- Put this info in a note (Rev. ed.
of...)
- Can you use 776s for monographs?
- 747 and 787 for included in
- Coded as 130, 240, 630, 730, 830 depending on
function
- Punctuation at the end of a title only if it ends
in an abbreviation
- Examples
- Depending on your system, uniform titles do not
always go into the author search
- If you perform an author search, the title that
shows is a uniform title
- OCLC always displays the 245
- Vendor or institution chooses your indexing;
changes and re-indexing is possible at a cost.
- With some things, you can't undo your
re-indexing
- Technically, the 730 should only be used when there
isn't an author main entry
- The display confuses people when it's in a 240,
and if you move it into a 730, it takes away the
display issue
- Have another access point that doesn't get in the
way of your searching - 700
- Manifestations and FRBR
- Manifestations can be close or very far from an
expression
- There are some systems that do not index 700 $t
fields
- Language issues
- When 100 $t matches, you don't need the 700 $t
title
- When using uniform titles, you don't anticipate a
problem down the road - if you switch systems, you will
have to edit the records
- When a well-known title changes, your uniform title
might change
- Lord of the Rings and the Two Towers
- Works before 1501?
- Variant titles, anonymous classics, no known
author, etc.
- Beowulf
- Use the title by which the work is identified
in modern sources
- This is almost always in English
- Conflict Resolution
- Movie example - qualify with a date
- Time Magazine - Online
- Time Magazine - New York Edition
- Aggregator neutral - important, but can be
overdone
- JSTOR and EBSCO Host - distinct products and
should not be collapsed - OCLC has collapsed the
records
- Continue this presentation next time
Respectfully submitted,
Sarah Schaff
News Items