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Catalogers Interest Group - April 20, 2006 Meeting Notes

Present:

Susan Banoun (University of Cincinnati), Kelly Chambers (BWI), Rita Doran (Oldham County Public Library), Carol Macmann (BWI), Sarah Schaff (GCLC), Jean Small (Oldham County Public Library), Aaron Smith (Clermont County Public Library), Doug Williams (Campbell County Public Library)

  • Discussion of how information packaging is changing and how we must go with the flow.
    • Should we wait to see what others are doing? If so, will we be behind the curve?
    • Discussion of Collaboration
    • MARC records for electronic resources, such as EBSCO and other aggregator databases
      • For example: looking at journal titles so that you can link through the catalog
      • Configured a fix through EBSCO so these don't have to be inputted manually
      • Most aggregator databases use the ISSN number for the paper copy, rather than the electronic version
      • Doesn't have a way of regularly monitoring links
    • Interactive link between the print and the electronic
      • Update records by adding 776 link to the print record
      • Don't do this for individual titles where access may change - only for larger packages and for special deals
    • Try to look at it from the eyes of a user
    • Discussion of statistics on electronic usage
      • Issues with integrity of statistics?
    • Linking to electronic formats in the catalog
      • Patrons may only use the most familiar process (e.g., catalog searches)
    • Audiobooks?
      • Downloadable audio books
      • NetLibrary - Recorded Books
        • OCLC owns NetLibrary, and this is how they are able to keep costs down
        • Reference books work well via NetLibrary
        • Discussion of usage of NetLibrary materials
      • Digital Rights Management
        • Could be the thing that keeps these products off the market
        • Is not compatible with iPods
        • Have seen more people interested in using iPods with E-Audio books than they have seen users actually using E-Audio books
    • Discussion of having a print record with the electronic copy
      • E-Books and MARC records; how can we avoid manually cataloging these records?
      • Take the print record and modifies it for the electronic records?
    • Subscription vs. buying the title?
      • What is easier for use?
      • How much access do users have?
        • Only one person can check it out at a time vs. buying more "copies" so multiple patrons can simultaneously check out the title
      • Overdrive's model: one user per "copy" and they charge an upfront fee and a maintenance fee
      • NetLibrary: large fee, but you have unlimited users and access to all titles
      • Still the question remains - do they have the titles you want?
      • Most vendors charge a fee up front and then an ongoing fee to provide access and maintenance
      • Some vendors do not charge any upfront fees or maintenance, but sells title by title
      • Smaller libraries could buy title by title
    • Will discuss usage of e-books and e-audiobooks at the next meeting
    • Part of the issue is it takes so long to change MARC
      • We can't be as responsive as databases
      • Not responsive - MARC doesn't respond to our needs and thus we have all these different issues with individual records
      • Same data in two places
      • OCLC & RLG have spent 3 years trying to blend FRBR with MARC and neither can come up with a way to do it well - due to limitations of MARC
      • Dublin Core - cataloging based on XML structure
      • Push to move away from MARC? Push to use other metadata?
        • All systems are based on MARC
        • Discussion of Metadata standards that will not be imported into catalog - just point the user to Wilson, etc.
    • Authority Control
      • Everything links into standards so everyone would be using the same authority records
        • Standardized English form, French form, German form, etc.
    • Good Side of MARC
      • Needs to get on the edge of data-mining so that your search is like a Google search and you receive your data
        • This encourages making your MARC record 3 or 4 pages
      • Trend of putting less in the MARC record
        • This will not allow for a Google-type search
      • Public Services - don't understand the need to have multiple records
        • FRBR
        • RDA
        • Concern that patron sees 3 versions of the book and will request all 3
    • Discussion of GMD
      • Sound Recording vs. other formats?
  • Basic Serials Cataloguing - Joe Hinger, presenter
    • Jean and Rita attended Basic Serials workshop, March 30, 2006
    • Workshop is created by the Library of Congress and presented by cataloguers who are trained by the Library of Congress
    • Needs to be two days, rather than one
      • Staff have trouble getting authorized to come for two days
    • Great review, great program
  • Integrated Resources Cataloguing - Joe Hinger, presenter
    • Needs to be two days, rather than one
    • Great reviews, great programs
  • How often should programs like these be offered?
    • Think about hosting workshop programs in other areas farther north and east?
    • Other program ideas?
      • Advanced Serials Cataloging: what is the need?
        • Not much of a need from the publics
      • Repeating Basic, Integrated, Electronic within the next two years?
        • Repeating Basic Serials annually and father north?
      • A/V Cataloging Class?
        • Having a document that tells you the 007 for a cassette?
        • What you really need in a record?
      • Children's Cataloging?
        • Carol and Kelly are thinking about offering a Children's Cataloging workshop for KLA
        • Aaron knows a cataloger in Indiana who might be good - he will contact her
      • Need for a Cataloging Track CE
        • Sarah and Anne will work on this
        • Catalogers would like some meaty courses
        • Focus on standardization in cataloging - needs to learn what really needs to be in that record
        • What do people use? How do patrons really look something up?
      • Graphic Novels Cataloging?
        • Carol and Kelly would be willing to present on this
  • Library of Congress Training Modules
    • Basic and Advanced Serials Cataloging, Electronic Resources Cataloging, Integrating Resources C, MARC Format for Holdings Data
  • Discussion of how users use fields
    • 007 and 008 field affects limiting
    • MORE depends on 008 to be coded properly to identify resources - layout of the fixed fields causes issues with matching
    • 300 as free text field
  • Many libraries are using MARC ordering format while more vendors are doing things online and MARC order format is becoming more important
    • Most of the smaller libraries may not be using MARC ordering format
    • Discussion of ISBN numbers when importing order records
      • When downloading records, the new records can change ISBN numbers of existing items on Polaris
  • June 1st program:
    • Need to introduce everyone, what they do, where they are, and why they are there
      • Jean: take about a half hour and hand out a card with numbers relating to MARC fields - bring in the idea of having standardized data
      • Jean will make cards
      • Jean will talk about fields, subfields, and indicators
        • If you have a hyphenated last name...
      • Aaron and Jean will create a database for participants
    • Begin with Doug
    • Move to Susan and Carol
    • Wrap up - Jean
    • Same information?
    • Add 10-15 minutes per program:
      • Add more info and go a little deeper or explain terms and go shallower, depending on participants
    • Do a meat tray and a veggie tray with rolls and vegetarian options
  • Next Meeting: July 27, 2006 at 1:30 p.m.
    • Ideas to Discuss:
      • Troubleshooting what things cause the most trouble in your database when you're indexing - Discuss at July 27th meeting
        • How can we make people more knowledgeable when talking to their vendors?
        • How can we help people know what they want?
        • Topic for discussion: Goofy stuff our database does and why? - Discuss this at July 27th meeting
        • What about things we need to standardize and no vendors have standard?
        • Data conversion programs?
        • Displays - what should it look like?
        • TLC - more customer focused and BWI has had really good luck with giving them feedback
          • Their system doesn't allow any restrictions, so anyone can go around playing in your database - III does have this function - so TLC is putting this into their plans
        • Susan will make a list of the normal indexes that one would have
        • Most are index issues
        • Aaron will look at UC, Campbell, Clermont, and Oldham library catalogs and collect screen shots to discuss these records
          • Merriam-Webster Collegiate Dictionary as a title search
          • Also look at screen shots from opening menu
  • Intermediate Cataloging: Nov. 30th @ GCLC
    • Aaron is currently working on this program
    • Carol Bradsher
      • Morning on video and afternoon on sound would be helpful for Doug
      • What do we expect?
      • Subject, classification, access points, fixed field information and what does it mean (008, 007 and how do we use them?)
      • Paraprofessionals and professionals - open to all
        • Understanding what you do
  • A/V Cataloging:
    • First program in 2007 could be A/V
      • Could we do this?
      • Should we bring someone in?
  • Special Library / Corporate Library
    • What are their needs?
      • Need to be able to put their records in a database
      • Use their database and communicate with the outside world
    • International Paper - Corporate Library
      • Serials and technical reports
      • Lots of original cataloging
      • Needs a web-based OPAC; has a system that will do that, but the items are not yet it there
      • RASCO and BiblioMondo
      • Company members are coming to library for materials and currently the library is working on making their materials accessible
      • At some point must transfer records from two systems into one
      • At least an Intranet
      • Member of OCLC
      • Need money and people
      • Inconsistency is a huge problem so they are really starting over
      • Processes?
  • Introduction to Uniform Titles
    • Lynnette Fields - Lewis & Clark Library System - viewed presentation
      • How uniform titles can be used to FRBR-ize a catalog
      • www.redlightgreen.com
      • Identify a work when the title proper is different from how it is commonly known
      • Differentiate two things published under identical title
      • Organize bib file
      • AACR2R doe not prescribe that uniform titles be used by all libraries and it all situations - it's up to the needs of the local catalog
        • Can't use it as a basis for FRBR since there are too many libraries that have simply deleted them
        • Usage will vary and this lack of standardization costs us when we try to convert MARC
      • Most libraries use uniform titles for sacred scriptures and anonymous classics
      • How well the work is known, how many manifestations, whether another work with same title has been identified, whether the main entry is under title, whether the work was originally in another language, the extent to which the catalog is used for research purposes (very important for academics)
        • About-ness? When is it no longer a manifestation of the original?
      • Used both to bring things together and to separate things
        • Beethoven's Symphony and music references
        • How many versions of Canon in D are there?
      • Very important for law schools
        • Basis of law and legislation is dependent on uniform titles
      • Treaties
      • Translations
      • Serials
      • Basic Rules of ch. 25
        • Many special rules
      • [uniform title]
        • It is LC's practice to omit the brackets
      • Don't use with revisions
        • 2nd edition may have a different title and does not need to use a uniform title
          • Put this info in a note (Rev. ed. of...)
        • Can you use 776s for monographs?
        • 747 and 787 for included in
      • Coded as 130, 240, 630, 730, 830 depending on function
      • Punctuation at the end of a title only if it ends in an abbreviation
      • Examples
      • Depending on your system, uniform titles do not always go into the author search
        • If you perform an author search, the title that shows is a uniform title
        • OCLC always displays the 245
        • Vendor or institution chooses your indexing; changes and re-indexing is possible at a cost.
        • With some things, you can't undo your re-indexing
      • Technically, the 730 should only be used when there isn't an author main entry
        • The display confuses people when it's in a 240, and if you move it into a 730, it takes away the display issue
      • Have another access point that doesn't get in the way of your searching - 700
      • Manifestations and FRBR
        • Manifestations can be close or very far from an expression
      • There are some systems that do not index 700 $t fields
      • Language issues
        • Pinyin and Wade-Jiles
      • When 100 $t matches, you don't need the 700 $t title
      • When using uniform titles, you don't anticipate a problem down the road - if you switch systems, you will have to edit the records
      • When a well-known title changes, your uniform title might change
        • Lord of the Rings and the Two Towers
      • Works before 1501?
        • Variant titles, anonymous classics, no known author, etc.
        • Beowulf
        • Use the title by which the work is identified in modern sources
          • This is almost always in English
      • Conflict Resolution
        • Movie example - qualify with a date
        • Time Magazine - Online
        • Time Magazine - New York Edition
        • Aggregator neutral - important, but can be overdone
        • JSTOR and EBSCO Host - distinct products and should not be collapsed - OCLC has collapsed the records
      • Continue this presentation next time

Respectfully submitted,
Sarah Schaff