Inter-Library Loan Interest Group - June 8, 2006 Meeting Notes
Attendance
Veronica Cullison, Kenton County Public Library; Christine Galbaugh, Campbell County Public Library; Linda Kitrell, TriHealth Good Samaritan Hospital; Sidnie Reed, Xavier University Library, Sarah Schaff, GCLC/SWON Libraries
Notes
- New SWON ILL Form - Working Document
- Procedures
- Mission Statement
- Review of ILL Documents
- Discussion of ILL Web Page
- Define Mission Statement
- Post Handbook
- .pdf link to ILL Forms
- Meeting times and dates
- Bill of Lading - Form link?
- Directory of ILL contacts
- Links to copyright compliance and discussion of different mediums
- Contact Information - reed@xavier.edu
- Rotating Chairs
- Convener - convenes group for 3 years
- Meeting Dates
- June 8, 2006 2:30 p.m. - 4:00 p.m.
- Sept. 14, 2006 Roadshow! @ NKU 2:30 p.m. - 4:00 p.m.
- Dec. 14, 2006 2:30 p.m. - 4:00 p.m. - Discuss equipment, email, workflow
- March 8, 2007 2:30 - 4:00 p.m. - Discuss delivery and labels and plan Sept. meeting
- June 14, 2007 2:30 - 4:00 p.m. - Plan Dec., 2007 meeting
- Sept. 13, 2007 2:30 - 4:00 p.m.
- Dec. 13, 2007 2:30 - 4:00 p.m.
- March 11, 2008 2:30 - 4:00 p.m.
- June 10, 2008 2:30 - 4:00 p.m.
- Sept. 9, 2008 2:30 - 4:00 p.m.
- Dec. 9, 2008 2:30 - 4:00 p.m.
- Copyright Program?
- Could plan a program on a month we're not meeting.
- First part of November, 2006?
- Part of Dec. 13th meeting?
- September, 14, 2006 Meeting: Roadshow @ NKU
- Erin Smith presenting on Information Broker
- Talk about equipment and sending trends - how are we sending information to patrons and how quickly can we get articles, etc. to patrons?
- Emailing patrons - is there a “your stuff is here” message first?
- How does ILL work at your institution? What will disrupt your flow?
- Use this information to plan the December meeting.
- Need a new directory of our current members and more of a contact list for ILL (need affiliation - are they public, special, academic, or medical?)
- Arial and Odyssey IP addresses?
- OCLC codes if members use OCLC codes to lend?
- Are you receptive to receiving email information from the ILLIG?
- Statement that we may request more items, etc.
- Statement of what we're looking at doing and meeting dates, etc.
- Keeping Statistics?
- Here are the libraries we've lent to, here's who we're touching, here are the materials
Online form?
- Direct Lend - how many books we're returning?
- Monthly tally - printable .pdf they can fill out throughout the month and at the end of the month, the information can be put into database format
- Direct Lend: We need to document the policies of each institution regarding direct lend
- Post this information on the ILL page
- Delivery
- Some libraries use inter-office mailbags, some use padded bags, etc.
- Reusable bags? SWON bags?
- Reusable (stamped) bags save the mail sorters time
- Discussion of collections
- On ILL page - say "refer to Member Directory link above" to check catalog holdings
- Resources - is there something else we need to list?
- On ILL webpage - have a sign-up spot to join the listserv on the website
- Discussion of Document Delivery Policies & Procedures
- On the survey, ask if there is a default email that ILL information can go to (a group email address?) so that if the ILL staff member is on vacation, the material requests will still be received?
- For schools that don't use OCLC ID's, would we want to create printable labels with numbers for sending materials back and forth?
- This could tie in with a bag system as well
- SIDNIE - will bring a sample of the OhioLINK mailing labels to the March 8, 2007 meeting
- Discussion of copyright issues in our libraries
- Auto-Deflection on OCLC
- Setting up loan policies on OCLC where you can set up if an item is able to be loaned (will look at policies and see if we can supply that) - will help reduce refusals
- If you can participate in the Union list of serials, more libraries can see your collection
- Discussion of Groups and Paths
- Paths are sometimes messing up - top part is groups and bottom part is alphabetized - has anyone else seen this?
- Discussion of recreating a new file for SWON (rather than GCLC)
- OCLC sent out an email today that something was going wrong with paths and groups
- Post groups to subscribe to on the ILL page:
- OCLC Resource Sharing: oclcresourcesharing@oclc.org
- DocLINE
- Action Items:
- Sarah will get an ILL Interest Group webpage up and running.
- Sarah will email the notes to everyone and post them on the new ILL webpage.
- Sarah will work on updating the ILL directory and contact information.
- Sarah will contact Erin Smith, Northern Kentucky University, to plan Roadshow and Information Broker presentation
- Sarah will work on planning a copyright workshop in early November, 2006.
- Sidnie will review the notes and bring all needed information (equipment, labels) to the next meeting.
- Sidnie and Sarah will work on sending notes and updating ILL contacts.
- Things to Think About:
- Mission statement for the ILL webpage?
- Links to list on the webpage? (Copyright? Best Practices?)
- Forms to post on the ILL webpage? (Which ones and are they finalized?)
- What listservs should we post on the ILL webpage?
- What equipment do you use? (Discuss at Sept. 14, 2006 meeting.)
- What is the ILL workflow at your library? (Discuss at Sept. 14, 2006 meeting.)
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